Collaborating/Co-Sponsoring with

Appalachian Popular Programming Society (A.P.P.S.)


Appalachian Popular Programming Society (A.P.P.S.) enjoys collaborating with different organizations and department at ASU. Collaborating with A.P.P.S. is not as difficult as you may think it might be. A little preparation on your organization/department will ease the process. Timing and advanced planning on your organization's part is essential.


A.P.P.S. Collaboration Policies
 

  • To be a true collaboration, both A.P.P.S. and the organization must have a hand in planning, advertising, and execution of the event. A.P.P.S. does not consider a purely monetary donation or use of Legends to an organization/department as collaboration. Please do not just ask for money or use of Legends.  A.P.P.S. is not a funding source and does not give programming grants to other groups. 
  • A.P.P.S. only works with registered student organizations and ASU departments on campus.
  • If your organization/department contributes a percentage of the entertainment/advertising expenses, your organization/department will receive that percentage of the revenue from ticket sales, if applicable.
  • If your organization/department does not contribute any money to the event, you will still be represented on all publicity for the event, but will not collect any revenue.
  • An organization/department may have a maximum of three (3) collaborations a year with A.P.P.S. They cannot all be in the same semester.
  • If you work with A.P.P.S. to host a charitable event, different rules apply. Please contact an A.P.P.S. advisor to discuss the event.
  • A.P.P.S council must vote on whether or not to do the event.


Religious Group Collaborations

*A.P.P.S. is more than happy to collaborate with registered religious/spiritual groups on campus on a show. However, the show may not contain prayers, sermons, collections, etc. that would change it from a performance into a religious service because student activity fee funds are used. Thus, APPS can co-sponsor religious themed programming, but not religious services. 


Tips for Getting Started:

  • You need to know exactly what your event proposal is (details are important) and what exactly you want from A.P.P.S. (marketing, money, man power, etc.).
  • Decide which A.P.P.S Council your organization wants to collaborate with. Picking the correct one is important so you and your organization do not waste precious time. (Councils are described below, but if you are still not sure about which one to contact, talk to the A.P.P.S. President or one of the advisors. They can direct you to the council most likely to be interested in collaborating with your group.
  • You need to contact A.P.P.S. anywhere from four (4) to six (6) weeks or more in advance for a great collaboration to work.  Proposals made less than four weeks before the desired date will likely be rejected due to insufficient time to properly plan and advertise the show.
  • Preparing a proposal and meeting with the A.P.P.S. President or the Council Chairperson you wish to collaborate with is always a great first step. This way you can work out details before you propose it to an entire council or the A.P.P.S. Executive Cabinet.
  • Once the council or executive cabinet votes on the collaboration, you will be notified if it passed or not. If passed, you will need to immediately set up a meeting with the A.P.P.S. Council Chairperson or President as well as both organizations’ advisors to go over and sign an A.P.P.S. Collaboration Agreement form.


Helpful Information:

  • Before making your publicity make sure the collaboration is confirmed and you have the following information:
    • The collaborating APPS council’s name and logo
    • Ticket information
    • Date
    • Location
    • Time
    • BYOB instructions (For Legends events that permit alcohol)
    • Other pertinent details
  • When a band/act says they will play for free, it doesn't mean the event is free to put on. There is still stage, sound, lighting, hospitality, travel, event staff, venue, and many other items to pay for besides the artist fee. Please be mindful of this when you and your organization are told an event is free.
  • A.P.P.S. sees event planning as a process and understands ASU’s rules and regulations when it comes to contracting and hosting an event on campus. We want your event to be a success and will work hard to share with you all the important aspects of event planning; thus, helping your organization thrive on campus.
  • A.P.P.S. will always handle the actual contracting of the event.  If you have already agreed to terms with a particular act, it is unlikely that APPS will collaborate on that event.   Part of the learning experience and authority granted to students that are involved in an APPS Council assures that they have input into decision regarding all acts that they are considering bringing to campus.


Which A.P.P.S. Council should you speak with?

Below is a list of the A.P.P.S. councils and the type of events they are most likely to collaborate on.

  • Appalachian Heritage: Contra Dances, Banjo, Fiddle, woodworking, canning, quilting, square dances, blue grass music, old-time music, luthiers, story tellers, Appalachian trail, etc.
  • Club Shows: Up-and-coming bands creating a buzz in the state and local bands and comedians.
  • CASE: DJ dances, spoken word, cultural music, Salsa dances, cultural heritage weeks/events, foreign films, GLBTQ events, etc.
  • Films: New releases, documentaries, independents, film series.  Because the APPS Films Council must make a substantial annual revenue goal to support their own programming, other groups may not take a share of the film revenue in the regular APPS film series. APPS Films will consider adding a film to their line-up when another group is interested in a co-sponsorship. 
  • Special Events: Magicians, hypnotists, make and take away items (wax hands, build-a-bear, photos), hypnotists, speakers, comedy, etc. This council does it all. All of these events are free to students.  Revenue sharing with Special Events is not an option since their events are free.
  • Stage Shows: Local, regional, and smaller national bands, club level comedians, dances, and DJs. They may be acts about to hit it big and/or might have just signed a recording contract.

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